KINGS SOMBORNE PARISH COUNCIL
COMMUNITY RESILIENCE AND EMERGENCY PLAN
EMERGENCY CO-ORDINATOR - CLERK TO KING’S SOMBORNE PARISH COUNCIL
EFFECTIVE DATE – 1 October 2008 Updated July 2013 Updated January 2015
This plan gives general guidance to the local community only, outlines actions to be taken by responsible groups and organisations and recognises that it is complementary to the County, Borough and Emergency Services plans in existence
Distribution
1. Chairman of King’s Somborne Parish Council
2. Hampshire Constabulary – Stockbridge Fire/Police Station
3. Village Hall – Chairman of the Management Committee (2)
4. Working Men’s Club – Chairman of the Management Committee
5. Parish Church – Secretary to the PCC
6. Methodist Church – Steward
7. The Crown Inn
8 Facilitator King’s Somborne Flood Action Group
9. Community Responder Co-ordinator
10. Cross Stores
11. Martin’s Shop
12. Neighbourhood Watch Co-ordinator
13. WI Chairman
14. Village Agents (2)
15. Test Valley Borough Council Emergency Planning Liaison Officer
16. Hampshire County Council Emergency Planning Officer
17. Hampshire Fire & Rescue
The Plan is also available on The Sombornes website – www.thesombornes.org.uk and the Parish council website at www.kingssombornepc.org Aim and Objectives
Aim – to harness local resources and expertise to enable the community to help itself in a way that complements the response of the emergency services
Objectives
* Identify hazards and possible mitigation
* Identify vulnerable groups within the community
* Identify key contacts
* Identify a community emergency management team
* Identify resources available to the community in the event of an emergency
Activation of the Plan
The Plan will be activated when a member of the Emergency Team considers it necessary to take action in response to an incident and when action cannot be taken effectively without triggering the arrangements outlined in this document.
Emergency Team
Members of the emergency team include the following: * Cllr Richard Harwood – Chairman of the Parish Council * Cllr Andrew Brock – Vice-Chairman of the Parish Council * Peter Storey OBE– Emergency Co-ordinator/Parish Clerk * Other Councillors as required * Other members of the community as appropriate
Incident Room
An incident room will be established in one of the following three locations:
* Village Hall – King’s Somborne recreation ground
* Epworth Hall – Methodist Church, Winchester Road
* Working Men’s Club – Winchester Road
Initial actions
* Gather as much information about the situation as possible
* Make contact with the emergency services
* Consider whether you can work safely from your current location or need to move
* Consider whether you need the Parish Council emergency team
* Arrange for contact to be made with those vulnerable members of the community * Arrange for community resources/organisations to be made available
* Consider whether any additional members of the community need to be involved
Possible hazards
1. Flooding
2. Total or partial loss of electricity
3. Total or partial loss of water
4. Total or partial loss of telephone
5. Major fire
6. Major road accident/loss of road access
7. Major aircraft accident
8. Major storm damage
9. Chemical spillage
10. Disease
Role of Emergency Co-ordinator
* To maintain the Community Resilience and Emergency Plan
* To provide a link with the Borough and County Emergency Planning Officers and other external agencies
* To call a community meeting (if required)
* To provide the focal community response to an emergency
Preparation for an emergency
To allow yourself to be prepared for an emergency you should take time to find out:
Where and how you turn off water and electricity supplies to your home The emergency procedures for your children at school The emergency procedures for your place of work How you would stay in contact with your family If any elderly or vulnerable people might need your help How to tune into your local radio station How to contact your household insurers Ensure you keep a stock of bottled water, ready to eat food and a bottle/tin opener
Stock up on oil, wood, bottled gas or coal if a cold Winter is predicted
Sign up to the free flood warning service offered by the Environment Agency using www.environment-agency.gov.uk or by calling 0845 988 1188
What should you do in an emergency?
Call 999 if there are people injured or a threat to life exists
DO NOT PUT YOURSELF IN DANGER Listen to the advice of the emergency services Stay calm and think before taking any action Try to help others and be reassuring If you are not involved or might be in danger – GO IN, STAY IN, TUNE IN to the local radio
What should you do if you might have to evacuate your home?
Gather together:
A list of useful telephone numbers eg doctor and close relatives Home and car keys Toiletries, sanitary supplies and prescribed medication Battery radio with spare batteries Torch with spare batteries Candles and matches/lighters First aid kit Mobile phone and charger Cash and credit cards Legal documents eg insurance policies, car registration forms, birth certificates Spare clothes and blankets
If you have time:
Turn off electricity, gas and water supplies Unplug appliances Lock all doors and windows If you leave by car, take bottled water, blankets and tune in to your local radio station (BBC Radio Solent 96.1FM)
Flood hazard and major storm damage
If flooding is threatened you should contact the emergency floodline on 0845 988 1188. For the deaf and hard of hearing there is a Minicom service 0845 602 6340.
Sandbags. Hampshire County Council and Test Valley Borough Council may not be in a position to supply sandbags in the event of an emergency and householders should make their own arrangements NOW. Most DIY stores stock them. Alternatively, pieces of wood 12 – 15 inches high and about an inch thick cut to cover the outside of your doors can also provide an effective watertight seal, especially if wrapped in a wet towel or newspaper and nailed to the door jams. You can also purchase specialist flood gates with frames to fit outside your external doors from DIY stores and builders’ merchants. Remember to cover up air bricks on external walls.
Synthetic absorbent bags. These are a modern version of sandbags and can be bought empty or filled from most DIY stores. They can be filled with either wet earth or sand and will provide an effective seal.
Sewers and drains. Using non-return valves, plugs, bungs and fixing drain covers can reduce flooding in these areas. Most builders’ merchants will advise on this.
Valuables and Documents. Take anything of value upstairs or store above the likely water level at the first sign of a problem.
Coping with a flood. Call your insurance company; check the classified telephone directories under ‘Flood Damage’ for suppliers of cleaning materials and equipment to dry out your home; contact the gas, electricity and water companies to have your supplies checked before you turn them back on; open doors and windows to ventilate your home; remember to unblock your airbricks when the water has receded; restock any used supplies for the next time! BEWARE of contamination and wear protective clothing.
A directory of flood protection products is available from the National Flood Forum at www.bluepages.org.uk
Loss of electricity
In the event of a full or partial loss of the electricity supply in your property or in the Village or surrounding areas, someone will ring the emergency telephone number 0845 770 8090 and report the fact. It would be wise to have a stock of torches with batteries, candles and matches/lighters to hand in case of a prolonged power failure.
Loss of main drainage
Main sewers. Contact your insurance company for advice regarding the appropriate steps you should take. Someone will ring Southern Water 0845 2780845 and for general advice Test Valley Borough Council Environment and Health Services 01264 368000.
Septic tanks. Temporarily block the outflow, if possible, to the soakaway and use the tank as a cesspit. Arrange for the tank to be emptied as soon as possible,
Cesspit. If the cesspit fails due to rising water, arrange for it to be emptied. If it fills again it will be with groundwater and floodwater resulting in minimum pollution. Arrange for the pit to be emptied as soon as possible.
External water leak. If you find a water leak outside your home contact the emergency contact number on 0800 820999.
Community Resources
Air Ambulance landing sites
The Air Ambulance will land as close as possible to the scene if called out. Larger designated landing areas are the King’s Somborne recreation ground at map reference SU 358308 and the Up Somborne recreation ground at map reference SU 388323
Medical/First Aid
In the event of injury or illness within the community the assistance of professional medical support should be sought in the first instance ie Ambulance and/or Doctor.
The Community Responders will be alerted by the Ambulance Service and will provide a rapid response provided someone has dialled 999. A defibrillator for public use in an emergency is available at
Voluntary Groups
There are a number of voluntary groups in the community whose details are in The Gauntlet magazine.
King’s Somborne Flood Action Group (KSFAG)
The KSFAG will activate Flood Wardens to contact vulnerable residents and generally offer advice and assistance to those in need during a flood or other emergency
Tradesmen
The following tradesmen or members of the community with trade skills have volunteered their support in the event of an emergency -
Trade/Skill Name Contact details Additional information
Gates and fencing Roy Barker Barker & Geary, Romsey Road, King’s Somborne SO20 6PW 01794 388205
Pest control Kestrel Pest Control Unit 19, Monks Brook Industrial Estate, School Close, Chandlers Ford SO53 4RA 02380 267458
Tree services Sub Arb Ltd Top Floor, Buckley House, 31a The Hundred, Romsey SO51 8GD 01794 388981
Mulberry Tree Services 88 Lovedean Lane, Kingsworthy, Winchester SO23 7NS 01962 886866
Heating & plumbing Worthy Heating & Plumbing Spring Cottage, Woodman 01962 776321 Lane, Sparsholt SO21 2NZ
Builders John Sheldon Heron Cottage, Lower Brook 01794 389559 SO20 6QR
General ground work Mike Rebbeck 9b Scott Close, 01794 388750 King’s Somborne SO20 6NS
Transport
The following can be called upon to transport people, essential equipment or provisions in the event of an emergency
Vehicle Name Contact details
Cars (Neighbourcare) Sue Jackson Butcher’s End, Winchester Road, 01794 388884 King’s Somborne SO20 6NY Jenny Crouch 3 Riverside Green, King’s Somborne SO20 6 NG 01794 388882 Light goods Mike Rebbeck 9b Scott Close, King’s Somborn 01794 388750 Vulnerable Groups in the Community
Get to know your neighbours and their strengths and where they might need help in an emergency.
Additional Community Resources
Cross Stores Supplies Michelle Qassim 01794 389658
Martins Shop Supplies Richard Martin 01794 388273
The Crown Inn Food/drink/toilets Jude Evans/Terry Minter 01794 388360
Village Hall Heat, light, water, toilets, communications 01794 388108
Epworth Hall Heat, light, water, toilets, communications 01794 388217
Working Men’s Club Heat, light, water, toilets, communications 01794 388108 Communications
System Contact
Community Information Boards Clerk 01794 389688 kingssomborne.pc@btconnect.com
Parish Council Chairman 01264 810314 Harwood_house@hotmail.com The Gauntlet magazine Harvey Saunders 01794 388029 thegauntletmag@hotmail.com
Cascade telephone system – Peter Storey 01794 389688 Richard Harwood 01264 810314 Andrew Brock 01794 388227
The Sombornes Website Tim Long 01794 389500
Parish Council website Simon Whitehead 01794 388739
Neighbourhood Watch Andrew Brock 01794 388227
Volunteer groups: Womens Institute Linda Aucock 01794 388542 Neighbourcare Sue Jackson 01794 388884 Jenny Crouch 01794 388882 Scouts Janice Waterman 01794 388588 Community Responders Duncan Natt 07456 232722
Village Agents (care of over 50s) Sue Jackson 01794 388884 Lin Curtis 01794 389373
Parish Church Wardens David Bevan 07769 682696 Sandie Pepperell 01794 388021
Methodist Church Steward Marion Downing 01794 388121
EMERGENCY ACTION CHECK LIST
Activation and call out
• Dial 999 if life or property are threatened in the community by incident or emergency
• Contact the Clerk to the Parish Council/any Councillor
• Complete the log sheet attached recording any decisions you have made and persons to whom you have spoken
• Contact other members of the community that need to be alerted eg
Those under threat Volunteers and key holders that may be needed
Contact initially may be to inform them of the emergency or inform them of the current Emergency Service advice regarding any action to be taken
Community Emergency Meeting
• Is a community emergency meeting necessary
* Is the venue safe to hold the meeting and can people get there safely
• Has the Parish Council been informed you are holding a community emergency meeting
• Has the community been informed there will be a meeting
• Take a copy of the first agenda to the meeting
CONTACTS
Service/Role Name Telephone number Website/e-mail
Emergency services 999
Emergency Co-ordinator Peter Storey 01794 389688 kingssomborne.pc@btconnect.com
Deputy Co-ordinator Richard Harwood 01264 810314 Harwood_house@hotmail.com
Test Valley Borough Council 01264 368000 www.testvalley.gov.uk
Hampshire County Council 01962 841841 www.hants.gov.uk
Emergency Planning Unit HCC 01962 846846 emergencyplanningteam@hants.gov.uk
Police HQ 08450 454545 www.hampshire.police.uk
Fire Service HQ 02380 644000 www.hantsfire.gov.uk
NHS Direct 0845 4647 www.nhsdirect.nhs.uk
Environment Agency Floodline 0845 9881188 www.environment-agency.gov.uk
Hampshire Highways 0845 8504422 www.hants.gov.uk
Doctors Surgery 01264 810524 Out of hours contact 01962 718697
Parish Council Chairman Richard Harwood 01264 810314 Harwood_house@hotmail.com
Parish Clerk Peter Storey 01794 389688 kingssomborne.pc@btconnect.com
Post Office/Cross Stores Michelle Qassim 01794 389658
Corner Stores Richard Martin 01794 388273
Village Hall keyholder Terry Macintosh 01794 388108
Village Hall telephone 01794 388421
Epworth Hall keyholder Marion Downing 01794 388121
Working Men’s Club keyholder Janette Batchelor 07583 163607
Primary School Head teacher Julie Way 01794 388381
The Crown Inn Judith Evans 01794 388360
Parish Church Rev Jonathan Watkins 01264 810810
Southern Water 08452 780845
Southern Electricity 08457 708090
Andover War Memorial Hospital (no A & E dept) 01264 358811
Romsey Hospital (no A & E dept) 01794 512343
Annexes
a. Log sheet
b. Community map
c. Flooding general advice
Annex A
LOG SHEET
Date Time Information/Decisions/Actions Initials
Annex C
FLOODING - GENERAL
The risk of flood is high along the banks of the Borne and residents should be aware of their personal responsibilities and what to do in the event of a flood. Everyone should also bear in mind the likelihood of ground water rising and mixing with sewage at surface level and the likely back pressure on house toilets and domestic water systems. Rising ground water can come up through floors as well as coming through doors.
DO NOT ALLOW CHILDREN TO PLAY IN FLOOD WATERS and beware the Borne could be deeper than it looks.
PROTECTING YOUR PROPERTY
Sandbags are a good first step but will not prevent flood waters rising through the floors. In this instance you should consider pumping and the most effective is where the inlet is installed in a sump ie a low point to which water can drain. Electric pumps may be the most convenient but diesel driven pumps will continue to work in the event of power failure. A back up generator could prove useful. BEWARE generators produce carbon monoxide fumes and should be positioned outside the property and only be used when the water level outside is below that inside. Seek specialist advice if you rely on a septic tank or cess pit.
Check external mortar regularly, install flood protection products eg non-return valves in sewage pipes, air brick covers, toilet seat seals, door barriers.
HEALTH and SAFETY
Remember flood water can be contaminated by silt, sewage, oil or chemicals. Wear protective clothing and wash your hands after contact. Cover any cuts with waterproof plasters.
Don’t let children or pets onto flooded grassed or paved areas outside until cleaned. Remove toilet waste by shovelling into black bags and sealing them. Grassed areas should become safe after cleaning, cutting and some sunlight to destroy harmful bacteria.
Don’t use damp electrical items – get them checked by a professional Seek medical advice if diarrhoea, fever, or abdominal pains arise Mould can be a health hazard Beware petrol, diesel or gas fumes – they can kill If using electrical items eg a generator, run them through a circuit breaker
THE AFTERMATH
Flooding can be traumatic and it could be some time before life and you return to normal. There is no simple fix but try to lead as normal a life as possible, eat healthily, stay active and busy, accept help and don’t dwell on TV and newspaper reports on the crisis.
Beware rogue traders and don’t pay for anything in advance. Call the Police if in doubt and put a chain on when answering the door having made sure that all other windows and doors are secure.
INSURANCE
Ring your landlord or insurance company immediately you suffer flooding, try to remain calm and keep a log of all conversations and communications between you. A photographic record can prove very useful in the aftermath and include structure, appliances, furniture and contents, watermarks, in particular.
NATIONAL FLOOD FORUM
Make use of the advice available from the National Flood Forum, a charity established to help people prepare for and deal with the aftermath of flooding. There is advice on insurance here.
Website is www.floodforum.org.uk tel number 0207 344 1844
HOME EMERGENCY ACTION PLAN
Develop your own home emergency action plan. Example templates are available from the National Flood Forum, Hampshire County Council and below. This will help you PREPARE, RESPOND and RECOVER.
APPENDICES
1. Personal flood and emergency plan template
2. Building an effective sandbag wall
3. Know your flood warning signs
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